Privacy

Scope

This notice explains how information collected through the public PreBranch website is handled. It does not govern a separate client portal, secure file system, or private application, each of which may have additional terms or notices.

Information collected

PreBranch may collect information a visitor voluntarily provides, including name, organization or household, email address, phone number, preferred contact method, matter category, matter description, desired result, deadline information, involved parties, and referral source.

The website and hosting provider may also process limited technical information needed to deliver and protect the site, such as IP address, browser information, request time, security events, and basic server logs.

Use of information

Information may be used to review and respond to an inquiry, evaluate whether a matter fits, identify potential scope or conflict concerns, prepare a proposed engagement, protect the website, maintain necessary business records, and comply with applicable obligations.

Sensitive information

Do not submit confidential, privileged, highly sensitive, or voluminous information through the public website. A secure submission method may be provided after the inquiry has been reviewed.

Sale and advertising

PreBranch does not sell information submitted through the public website and does not use inquiry information for targeted advertising.

Service providers

Cloudflare delivers and protects the public website, operates the inquiry function, and verifies the form’s anti-abuse challenge. When the form is enabled, accepted inquiries are delivered to the approved PreBranch Microsoft 365 mailbox through Microsoft Graph, with a blind notification copy delivered to a second owner-controlled Gmail mailbox so inquiries are not missed. The public website does not maintain a public inquiry database.

Private records and assisted review

Accepted inquiry content may also be copied asynchronously into an owner-controlled private internal records system for review, organization, correspondence analysis, recordkeeping, and follow-up. Owner-reviewed tools in that private system may suggest related records or projects and help prepare a possible response. They do not automatically send a response, establish an engagement, create client access, or grant access to files. The private system is separate from the public website, and a temporary outage there does not prevent the public form from delivering an accepted inquiry to the approved mailboxes.

Retention

Accepted inquiry content may be retained in the approved business mailbox, owner-controlled notification mailbox, private internal records system, and protected backups for inquiry review, engagement administration, security, recordkeeping, dispute prevention, or applicable obligations. No automatic deletion schedule is configured at launch. Retention is reviewed manually, and deleting content from one location does not necessarily remove copies retained in the other systems or backups. Minimal operational logs may retain a request identifier, time, result, and provider-response category; they are designed to exclude the submitted descriptions and contact details.

Security

PreBranch uses administrative and technical safeguards appropriate to the systems and information involved. No electronic transmission or storage method can be guaranteed completely secure.

Requests

Privacy questions or requests may be sent to [email protected].

Changes

This notice may be updated as the website, systems, practices, or requirements change. The current version will be posted here with its effective date.